---
title: "03 Managing Documents"
canonical_url: https://mdflow.cz/share/c/h0L7MvX5Cy5sST3qPnApqHOmrQ36JTVy169qJMtDMya9Kc30zm04cg9OuPSSPwvj/141dee01-12f7-4d36-b699-a642974fd4b5
md_url: https://mdflow.cz/share/c/h0L7MvX5Cy5sST3qPnApqHOmrQ36JTVy169qJMtDMya9Kc30zm04cg9OuPSSPwvj/141dee01-12f7-4d36-b699-a642974fd4b5.md
visibility: public
---

# Managing Documents

Everything you can do to a document once it exists.

## Create

Documents are always created **inside a folder**. Create one from the sidebar, or from the folder's own menu.

New accounts start with a `My Documents` folder and a `Readme.md` introduction.

## Rename

Rename inline from the sidebar, or edit the title directly in the editor header.

If the name already exists in the target folder, MDflow appends ` (2)`, ` (3)` and so on. It never overwrites a document because of a name collision.

## Move

Move a document to another folder. Internal links pointing at it keep working — they reference the document's identity, not its location. See [03 Linking Documents Together](/doc/6a2085ea-444c-44ae-b9d2-43965e1ce5b6).

## Duplicate

Duplicating copies the document **and its referenced uploaded images**, so the copy is self-contained rather than sharing image files with the original. Editing or deleting one does not affect the other. See [04 Images](/doc/1440e5da-c790-4b50-b24b-ebe4fd6e5a6c).

## Favorite

Star a document and it appears in a dedicated **Favorites** section in the sidebar, regardless of how deeply it is filed.

## Delete

Deletion requires a confirmation and is **permanent** — there is no trash, no soft delete, and no restore. Uploaded images referenced only by that document are cleaned up too.

If you are on Pro, version history does **not** survive deletion. History is per document; delete the document and its history goes with it. See [06 Version History](/doc/9c6737c5-cb49-4eb8-83c8-d9a72e36fa3c).

## Download as markdown

Download any document as a `.md` file. It is the unmodified markdown source — no wrapper, no export format, no conversion.

## Export as PDF

Export a rendered document through a print-ready PDF flow. This uses your browser's print dialog, so you get its usual controls over page size and margins.

Readers of a shared document can do both of these too — download the `.md` and export a PDF — without an account.

## Ordering

Folders and documents are listed in **alphabetical order**, always. There is no manual sort or drag-to-reorder.

This is worth planning around. If a set of documents has a natural reading order, encode it in the titles — `01 Introduction`, `02 Setup`, `03 Advanced` — which is exactly what this documentation does.

## Limits

| | Free | Pro |
| --- | --- | --- |
| Documents | 100 | 10,000 |
| Uploaded images | 5 | 10,000 |
| Size per document | 500 KiB | 500 KiB |

The 500 KiB limit is per document body, measured as UTF-8, and applies everywhere — the editor, the API, the MCP server, and markdown import. See [02 Limits and Quotas](/doc/64c23a82-faef-4071-9bb3-10ce83bf8faa).

For context, 500 KiB of markdown is roughly 500,000 characters, or several hundred pages of prose. If you are hitting it, you are probably storing something that is not really a document.